Terms & Conditions

This is an agreement between Camp Europe s.P. registered under the law of Ontario, Canada and APPLICANTS NAME, In relation to the application process on booking a summer camp placement at Camp Adventure’s summer camps in Europe. This contract is to be governed by the laws of Ontario. Any dispute must come to Ontario courts.
  • APPLICANT _ Person interested in becoming a PARTICIPANT
  • PARTICIPANT_ Person who will be performing the SERVICE.The applicant understands that Camp Europe, as an international organization is linked into two regulations, and two different laws. Therefor, Camp Europe Structures itself into two operational business offices:
    Responsible for creating a contract with Camp Europe S.P. & Camp Europe, e.V.
  • Camp Europe, e.V. _ as provider of the promoted and announced services, through the promotion conducted and information provided by by CAMP EUROPE S.P.
  • CAMP EUROPE S.P_ Performing the promotional & application process administration of APPLICANT’s application, to handle it until an agreement is signed between Camp Europe, e.V.. and the APPLICANT.
    Camp Europe S.P is solely a contractor for Camp Europe e.V. (Provider of the service). Camp Europe S.P. provides promotion and application process services only, This agreement, and Camp Europe S.P responsibilities are limited to the promotional, interviewing and application process only, and it is not linked in any way with the actual service to be contracted between the APPLICANT and Camp Europe, e.V; through one or many of its operational camps, under their own rules, terms & conditions; under the law of the corresponding country of placement. Camp Europe S.P has no representations and warranties about Camp Europe e.V. programs.

This is not an Agreement with Camp Europe, e.V., registered in Hamburg, Germany. (Provider of the service).

  • APPLICANT agrees to the disclosure of information as on the Privacy Policy stating.
    Upon accepting the placement offer, a contract will be arranged between the APPLICANT and Camp Europe, e.V. and its member camps. Camp Europe S.P. will automatically be excluded of all liability.
  • Must commit all financial responsibilities in order to become Participant.
  • Will file in, signed proof of acceptance of placement.
  • Participant will be required to enter the European Union (EU) as a tourist and must individually and independently verify before hand if any Visa or special permit participant might require to show if requested by the Border Authorities, according to the participants nationality and status.
  • Agrees to complete all visa requirements including attending personal interview at the Selected Country Embassy or Consulate at own expense in accordance with the instructions thereof and to be responsible for obtaining for APPLICANT a valid passport at least three months prior to departure and to comply with all vaccination and immunization requirements.
  • Deposit. > Substantial expenses are incurred by Camp Europe S.P. while an application is considered by Camp Directors. If applicant withdraws following a placement offer, APPLICANT will forfeit the Deposit Payment. (At Camp Europe’s discretion exceptions may be made in some cases of illness or medical incapacity as confirmed by a medical certificate.)
  • Payment not subject to refund. Unless Camp Europe S.P. is unable to extend a placement offer to the APPLICANT.
  • All participants should be aware that Camp Europe charges a fee in respect to the costs associated with organizing the program. This fee is to be paid by the Applicant and is charged in all circumstances without exception and applies equally to returning participants.
  • When a camp is found to match APPLICANT’S availability and interest, Camp Europe will inform the APPLICANT via any online communication system immediately, and you will then be required to pay in full the fee published on the web site and provide Camp Europe S.P. with all the required documents. The fee includes a compulsory medical insurance premium. Cancellations at the point of participation must be notified immediately and cannot be inferred by non-payment of the fees.
  • Complete all payments and financials according to Camp Europe S.P. procedures.
  • Amount due> Remaining of the Fee. Along with proof of signed acceptance to the Specific Camp’s own terms & Conditions. And waiving Camp Europe S.P of all responsibilities.
  • Applicants must also agree to the specific camp’s terms and conditions, in order to participate in the camping program.
  • Air transportation from North America or elsewhere into EUROPE on the appropriate day and time is sole responsibility of each participant´s parent. All air fare transportation costs will be paid fully by the PARTICIPANT.
  • Understand_ that applying does not guarantee a placement.
  • Abide the application rules.
  • Agree to the disclosure of information as on the Privacy Policy stating.
  • Warrant that ALL information provided in the application procedure by you is honest and accurate and agree that you will perform your camp counselor duties to the best of your ability. Providing false or misleading information about any matter will lead to cancellation from the program.
  • Consent to participant´s personal information being held, processed and disclosed by Camp Europe both within and outside the EU. PARTICIPANT understands that data will be transferred both electronically and by physical means between offices employees, government departments and will have supplied this information for the purpose of seeking a position on the program. For the purposes of this clause personal data includes but is not limited to all information supplied on application forms, telephone or person to person conversations, medical forms and criminal record check ups.
  • PARTICIPANT waives and release Camp Europe S.P. and its affiliates, agents and employees from any claims whatsoever arising from any injury, loss, damage, accident, delay, or expense resulting from events beyond control, including without limitation: Acts of God, acts of war, strikes, incidents of politically motivated violence, terrorism, sickness or quarantine, government restrictions or regulations, and, in the absence of gross negligence (or negligence in the case of personal injury) arising from the use of any vehicle or from any act or omission by any agent or employee or guests of the participating camp, individual, firm, or company in relation to transportation to, from and within the E.U. or another facility or service organized on participants behalf.
  • Understand that Camp Europe s.P. in Canada does not own or in any way assume responsibility for the operation of the summer camps. The administration and management of each camp is solely responsibility of its proprietor(s) and/or director. As a consequence, Camp Europe s.P., cannot, and does not, accept liability for any decisions, actions or omissions of whatever nature made by or on behalf of the proprietors and/or directors, staff or members of the camps.
APPLICATION PROCESS

  1. Apply On Line
    Read ALL the information regarding Camp Europe program (including the Frequently Asked Questions section as well as the Terms & Conditions. Once you are sure this program suits your interests; access the Online Application Form
  2. Interview
    Once our selection committee has reviewed your application, you will be contacted by email to set up an interview.
    (the interview will be face-to-face, via telephone, or video conference depending on your location)
  3. Placement Offer
    Upon a successful interview & a second review of your profile, a placement offer package will be sent to you, You will have 21 days in order to confirm your participation, by sending us back the signed agreement and required documents.
  4. Documents
  • Copy of your valid passport
  • Signed acceptance of the 2016 Terms & Conditions
  • Copy of Plane Ticket
  • Total Fee payment proof
  • PAYMENT On Line _ All payments can be made via pay pal at the webpage.
    Important: Getting your profile accepted does not guarantee you will get a placement offer. Booking a Camp Europe program by paying the deposit, does not enrolls you automatically into the program.
  • If a placement offer is not extended to the applicant, he / she will be informed as soon as possible and have the Deposit Payment refunded no later than October 31st.
  • A completed application will be submitted to the Selection Committee, located in Ottawa, ON, for initial screening. Once an application has been checked and accepted by Camp Europe _Canada office, you will be advised via our on line system that your application has been shown to Camp Directors. At the same time we will confirm the total cost of your camp participation. Once the camp directors manifest acceptance of your participation at their camp, you will receive a participation offer through our Canadian office. At this stage you will be required to submit all required documents, as well to make the Deposit payment (see website for specific amounts, timelines & Payment methods).
  • If your payment is not received within 30 days after your acceptance of the participation offer, your application will be withdrawn from the program.
  • Late applications will only be accepted for specific reasons and never later than May 30th 2016.
    Camp Europe may refuse to accept an application, or may reject an application at any stage of the process given a valid reason.
  • If THE APPLICANT fails to participate in the program for any reason except medical incapacity (as confirmed by a medical certificate and at Camp Europe’s discretion), the deposit payment and medical insurance surcharges will be forfeit. Penalties are necessary because of the expense of interviewing, matching applicants with open spots at different camps and general administrative costs involved with the program´s management and organization. Camp Europe must be informed immediately of all cancellations.
  • It is the duty of every Camp Europe PARTICIPANT to comply with the requirements of the medical policy and behavior management standards as informed by Camp Europe staff. Failure to comply with these guidelines will be reason to expel the misbehaved participant from the program; without any reimbursement of the paid fee.
  • Failure to disclose relevant information or to complete the required paperwork at the appropriate time can lead to termination from the application process and / or program and forfeit of all payments made.
  • Applicants should be aware that all refund claims should be submitted in writing by July 3rd. No further claims will be accepted after this time.
  • Agree to be present in good time for all flights or other transportation.
  • Agree that hostile or aggressive behavior by applicants will result in immediate cancellation from the program and the forfeiting of all payments.
  • Agree to abide by all lawful rules and reasonable regulations of Camp Europe contained herein and of the camp in which you are placed.
    Agree to participate for the elected period at the camps assigned.
  • Agree to abide by all Legal and Internal regulations as well as instructions of the E.U. Governments, including returning home no later than five months after entry to the E.U. through any Schengen country.
  • Agree to carry out the Camper duties and other responsibilities within the camp to the best of participants ability and with due respect and to take full responsibility of own actions at all times in accordance with the rules and guidelines set out by the Camp Europe staff and any other such as program brochures, handbooks, website and stipulations on these terms & conditions.
  • Understand and acknowledge that you are not an employee or agent of Camp Europe or any affiliate thereof and agree not to make any representations to any third party or employee of the participating camps to that effect. You understand that you are a cultural exchange visitor and a camper of those camps to which you are assigned.
  • Understand that Camp Europe DOES NOT provide any sort of flight, and that parent of participant is fully responsible for any air transportation
  • Applicant releases Camp Europe S.P. from any claims whatsoever arising from any injury loss, damage, accident, delay or expense, resulting from events beyond control, including but without limitation: Acts of God, acts of war, strikes, politically motivated violence, terrorism, sickness, quarantine, government restrictions, or regulations.
  • Camp Europe S.P. gets excluded from what could happen at the actual camp and camp program provided by Camp Europe, e.V., such as> Delays, Accidents, Robbery and even death of THE PARTICIPANT
  • Applicant releases Camp Europe S.P. from any claims whatsoever arising from any injury loss, damage, accident, delay or expense, resulting from events beyond control, including but without limitation: Acts of God, acts of war, strikes, politically motivated violence, terrorism, sickness, quarantine, government restrictions, or regulations.
  • Having completely checked the website information, please discuss with your interviewer any medical problems that you have or have had in the past which may affect your chances of participating on the program. Failure to disclose relevant medical information at the earliest opportunity is grounds for dismissal from the program. Any deposit payments already made will be forfeited, and our medical insurance policy rendered invalid. Please note that pre-existing medical conditions may not be covered by Camp Europe, e.V.. insurance provider, and participants may be required to buy a supplementary Non-Camp Europe policy at their own additional expense to ensure they have sufficient coverage for program participation.
  • Even after going through an interview and being accepted as a participant for the program and during the program length it remains your responsibility to inform the Camp Europe office in writing of any material changes to your medical circumstances.
    Camp Europe reserves the right to vary, delay or cancel your participation should your medical circumstances deteriorate between the time of your application and the date that you are due to depart for Europe.
  • Parent and participant understand that Camp Europe or its affiliates or agents may, without liability, or expense to themselves take whatever action they deem appropriate with regard to participants health and safety and may place in a hospital for medical services and treatment or, if no hospital is readily available, may place you in the hands of a local medical doctor for treatment.